Retreat T&C

Persuasion: Linger and Gaze Retreat

This document is a comprehensive agreement outlining the terms, conditions, rules, and waiver of liability for participation in the Persuasion: Linger and Gaze Retreat (“the Retreat”) in Coolangatta, Australia, from 24-31 July 2026. By submitting your payment and signing this document, you acknowledge that you have read, understood, and agree to abide by the following:

Part 1: Retreat Details

  • Name: Persuasion: Linger and Gaze Retreat
  • Dates: 24-31 July 2026
  • Location: Beachcomber International Resort, Coolangatta, Australia
  • Exact Address: 26 Marine Parade, Coolangatta QLD 4225, Australia
  • Contact: Frances Duncan, janeaustensocietynz@gmail.com

Part 2: Retreat Focus and Experience

The Retreat will focus on an in-depth exploration of Jane Austen’s Persuasion. Participants should come prepared to engage in thoughtful discussions, film screenings, and optional activities related to the novel. The retreat experience will be personally enlightening and potentially challenging. Participants acknowledge that they will be required to undertake personal self-enquiry and contribute openly in group settings.

Part 3: Code of Conduct and Rules

To ensure a safe, respectful, and enjoyable experience for all participants, the following rules apply:

  • Respect for Others: Treat all participants, facilitators, and staff with courtesy and respect.
  • Punctuality: Arrive on time for scheduled activities.
  • Participation: Active and open participation is encouraged, but all activities are optional.
  • Self-Care: Participants are responsible for their own well-being, including getting adequate rest, food, and hydration.
  • Confidentiality: Maintain the confidentiality of personal information shared by other participants.
  • No Illegal Activities: Any illegal activities are strictly prohibited and will result in immediate removal from the Retreat.
  • Responsible Behaviour: Participants are expected to behave responsibly and avoid any actions that may endanger themselves or others.
  • Respect for Property: Participants are expected to treat the retreat location, including accommodation and facilities, with respect and care. Any damage caused by a participant will be their responsibility.
  • Self-Catering: Participants are responsible for providing their own food and drinks throughout the retreat.
  • Amendments: The retreat leader reserves the right to amend the rules as necessary to ensure the safety and well-being of all participants.

Part 4: Financial Terms and Conditions

  • All-Inclusive Retreat Fee: The fee includes accommodation and scheduled activities. Participants are responsible for providing their own food and drinks. Travel expenses are the participant’s responsibility. Participants must have their own travel insurance and necessary travel documents for Australia.
  • Pricing:
    • Uppercross
      • Two bedroom (shared) apartments:
        • Room (shared with one other), single bed and shared bathroom – $1,000 (4 available)
        • Room with queen bed and own bathroom – $2,000 (2 available) + $500 double occupancy
    • Solitary Splendour
      • One bedroom apartments: Own apartment with queen bed, own bathroom, own lounge, potentially on a separate floor from other attendees – $3,000 (3 available) + $500 double occupancy
  • Payment Terms:
    • A deposit is required to secure your booking. This deposit is non-refundable.
      • For Single Bed: $500
      • For Queen Bed: $750
      • For Apartment: $1000
    • If you choose to pay the full fee upfront, the deposit amount will form part of that full payment. If you choose to pay via a payment plan, the deposit must be paid to secure your spot, and the remaining balance will be paid according to the agreed-upon payment schedule.
    • Should you cancel between making your payment (excluding the non-refundable deposit) and 31 March 2026, you will receive 50% of the remaining balance (i.e., total fee minus the deposit) back.
    • If you cancel after 31 March 2026, no refund is payable.

Part 5: Waiver and Release of Liability

  • Assumption of Risk: I, the undersigned, understand that participation in the Persuasion: Linger and Gaze Retreat involves inherent risks, including but not limited to physical activities such as beach walks, optional participation in other resort activities, and exploring Coolangatta. I acknowledge that I am voluntarily participating in these activities with full knowledge of the risks involved.
  • Release of Liability: In consideration of being allowed to participate in the Persuasion: Linger and Gaze Retreat, I hereby release and hold harmless Frances Duncan and the Jane Austen Society of Aotearoa New Zealand, its officers, directors, employees, agents, and volunteers from any and all claims, demands, damages, rights of action, or causes of action, present or future, whether known or unknown, arising out of or related to my participation in the retreat.
  • Medical Treatment Authorisation: In the event of an emergency, I authorise Frances Duncan to seek medical treatment on my behalf. I understand that I am responsible for any medical expenses incurred.
  • Photography/Media Release: I grant Frances Duncan the right to take photographs and video recordings of me during the retreat. I agree that these images and recordings may be used for promotional purposes, including social media, website, and marketing materials.

Part 6: Participant Information, Acknowledgment of Understanding, and Agreement

To be completed by each participant:

  • Name:
  • Address:
  • Phone Number:
  • Email Address:
  • Emergency Contact Information
    • Name:
    • Relationship:
    • Phone Number:
  • Health Information
    • Do you have any allergies or medical conditions we should be aware of?
      • Yes / No
      • If yes, please describe:
    • Are you currently taking any medications?
      • Yes / No
      • If yes, please list:
  • Acknowledgment of Understanding and Agreement:
    • I have carefully read this combined document, including the Terms and Conditions, Rules, and Waiver and Release of Liability. I fully understand its contents, including the risks involved in participating in the Retreat, and confirm that I am voluntarily participating in the Retreat with full knowledge of those risks. I acknowledge that I am giving up substantial rights, including my right to sue. I confirm that I am signing this agreement freely and voluntarily, and intend my signature to be a complete and unconditional release of all liability to the greatest extent allowed by law.

Participant Name:

Participant Signature:

Date: